This is obviously up to you, but clearly the maximum would be the total of the quotes for the goods or services that you require. In the past the Trust has funded grants ranging from $200 to $100,000 although our average grant is around $2,000. The trustees may take into consideration your own fundraising efforts, whether you have applied to other organisations and the frequency of your applications. It is most common that the Trust might fully or partly approve an application.

Because the demand for grants inevitably outstrips the Trust's financial ability to fund, it may be prudent to consider smaller requests. As our Trust continually raises funds for the community, if you are unsuccessful one month it may be worthwhile applying again later in the year.

No. Each application will be treated separately and on its own merits and against other applications received at the time.

You must notify us immediately, in writing. Funds received must be used for the Approved Specific Purpose, listed in the approval email.

All change requests MUST be applied through our online grant portal using the Request Change of Accountability tab on the grant accountability dashboard. Please supply us with the reason for the change of accountability date or the change of purpose with a copy of the new quotes and how much you would like to use on the new purpose from the amount approved.

Payments must not be made on any item before the approval date. If this occurs, the payment will be deemed retrospective.

Again we will approve this in writing. We may request the funds are returned to the Trust. Alternatively you may voluntarily return the funds.

Please do not assume we know everything about your organisation. Aside from attaching recent society minutes and the requisite quotes, it is worthwhile to 'paint a picture' about your project or organisation. This should be a short and precise note saying who you are and what you need the money for.

Under the rules of funding you can apply to us no more than 3 months in advance of the project or event taking place.  We would strongly recommend that you lodge any application at least six weeks prior to the event taking place. No funding will be made to any application retrospective which means that NO grant can be made to reimburse money already spent by the grant applicant including deposits.

Pelorus Trust allows you to apply to us up to four times in any twelve-month period regardless if they are approved or declined.  If your organisation has exceeded the 4 applications limit within the last 365 days your application might be withdrawn for this reason.  This is done at the discretion of Pelorus Trust.  If you have been turned down because you do not qualify for funding, rather than the Trust having insufficient funds available or choosing not to support your funding request for whatever reason, then you will need to modify your application before re-applying. Please also note that the Trust cannot fund retrospectively.

Grant NPC meetings are normally held within 15 days after the closing date.  The Pelorus Trust NPC Board will usually meet twice monthly to consider applications, although this may vary due to demand and the time of year.  Please check the Application Closing Dates listed below on this page.  The Trust will consider all applications that are compliant at each NPC meeting and has the option to "hold-over' any applications to the next NPC meeting. This means that the applicant should know within 15 days of the meeting taking place if they are successful or not. Either way your organisation will be notified of the Trustees decision, by email, within 15 days after the NPC Trust meeting.

Please do not phone or email Pelorus Trust to get results early as this just slows down the process of the results being sent out.

If you apply to a number of funding organisations for the same project or activity you need to split the funding request for example: say you apply for $10,000 for a new children's playground to four trusts or societies you would split the total amount to $2,500 to four separate trusts.  All gaming trusts are very wary of applicants who may be double dipping.  This means replicating the same application to a number of trusts using the same quote and requesting full funding to the value of the quote submitted.

If Pelorus Trust thinks that you might be double dipping then your application with be re-opened and we will request that you resubmit the application once you know the results from the other applications in writing, you should attach these results to your application before resubmitting.

No. We fund many different clubs and organisations across the community, although it would be fair to say that the majority of applications received would be from amateur sports clubs, which is then reflected in our funding pattern. A full list of our recipients for the last financial year is posted on this website.

No. The Trust will not consider your application unless it qualifies in terms of the Trust's grant criteria and the law. However, even if your group does qualify for funding the Trustees have the unfettered authority to approve or decline any application, simply they may not wish to support the cause you have applied for.

No. The Trust and its sites have an excellent operating relationship. Without their assistance we cannot generate income. However the Trust acts independently when deciding who receives funds and we don't know who patronises our sites. Our venues are prohibited from having any involvement in the grant application process and any relationship your club or organisation has with a member hotel will not have any bearing on any application you may lodge with the Trust.

Pelorus Trust audits 100% of approved applications and may request further information and verification as to how the funds were used. The accountability is not approved until you receive the approval email from Pelorus Trust.

Pelorus Trust records will be inspected and audited by the Department of Internal Affairs and Pelorus Trust is required to render details of all grants to the Department.  Additionally you may be audited by an Inspector of Gaming from the D.I.A. Your chances of being audited are high.  We strongly recommend that you keep clear records of expenditure and receipts. Grant fraud is a Crimes Act offence and carries heavy penalties.